What to Include and What to Leave Out of Board Meeting Minutes

The minutes of board meetings are an important instrument for promoting transparency, accountability and risk reduction. The way that your minutes are prepared can decide the effectiveness of your minutes. If they’re required in the future for legal reasons, poor, inaccurate or unclear minutes of board meetings can be a risk. It is crucial to understand what information must be included and what information can be removed.

The date, time and the location This will ensure that the minutes provide an accurate representation of the meeting. It is also important to note whether it was a regular, special, or annual meeting.

Summary of the agenda: Include the key points of any report that were presented to the board as well as any alternatives considered for important decisions. You should also record the outcomes of the decision making process including any votes taken.

Attendance: Making the same person be the one to take the minutes at each meeting, and also an alternate in case they’re absent will lead to more uniform, clearer minutes. It is also helpful to use previous minutes as templates so that any new person who takes the minutes is familiar with the way it operates.

Keep to the facts and not the drama of the moment Be sure to keep personal disagreements or disputes, and political commentary out of your time. You should also eliminate insignificant chatter, jokes, and news recaps. It is also essential to record any modifications made to the minutes.

https://yourdataroom.com/secure-vdr-software-for-managing-deals-of-all-size/