Virtual Document Safe Storage
Virtual document safe storage is the process of making physical files electronic documents for sharing, storing and accessing. It can help reduce the space needed to store physical documents and increase security by locking certain parts of a document to specific users.
Online storage systems are particularly beneficial for companies that handle large quantities of paper. Paper documents can be difficult to keep track of and secure without a comprehensive security measures and administratively heavy checkout processes and are typically more susceptible to being stolen or destroyed in a catastrophe like an fire. Electronic documents, on one hand, are easier to monitor and less prone to being taken away, and much more resistant to destruction.
Egnyte Governance Guide
A virtual document is a Documentum object that contains components files (or children). Component files can have different file formats. The logical arrangement of components is defined by the virtual document author. This arrangement may differ from the logical arrangement of files in groups based on folders, such as a conventional file-folder structure. If the order in which component files changes, the entire virtual document should be re-ordered according to these changes.
While every business can benefit from implementing an online document storage system. However, paper-based companies like law firms and accounting companies could see significant gains in productivity when installing one. With proper security measures in place an online secure document storage system can help safeguard your data from hackers and help keep your workflows running smoothly.