Setting Up a Data Room
A virtual data room can help make selling your company or conducting due diligence for M&A transactions, much more secure and less time-consuming. It also allows you to maintain control of sensitive information and intellectual property. It is therefore crucial that you configure your VDR correctly to reduce risk.
The first step to setting the virtual space is to determine the types of files and documents you will upload. Some of these documents might already be digitally converted, while others require scanning prior to uploading. You should create a sensible structure for your files, and use a virtual room with versions of your documents to ensure they are all current.
You will then need to create a list with the users who will be granted access to your deal rooms. You should carefully consider the needs of each user and only give them access to what they need. Investors in your company may only need access to financial documents and statements pertaining to investments that could be made. To meet this requirement, you will want to use a virtual deal room that has advanced user permissions.
Consider how your virtual deal rooms are accessed and choose a vendor who offers an intuitive interface, which is easy to use and navigate through various languages. It is also important to select one that has flat-rate pricing that is either annual or monthly and that includes unlimited users and storage. This will allow you to avoid data overage charges as well as additional costs.